Purchase Order Terms and Conditions

Goods & Services

The goods and services described in this Purchase Order (PO) are provided by Supplier subject to the following terms and conditions. Supplier agrees to be bound by and to comply with all such conditions. Other terms and conditions are not binding upon the County of Lambton, unless accepted in writing.

Purchase Prices & Terms of Payment

All payments are made in Canadian funds or as otherwise specified. All prices shown in this Purchase Order are firm and are not subject to adjustment. The County of Lambton pays the Supplier the Goods and Services Tax and the Provincial Sales Tax.

Method of Shipment or Packing

Goods are packaged in a manner which assures that they are protected against deterioration and contamination. All goods are delivered to the freight on board (FOB) point specified in the PO. Title and risks remain with Supplier until delivery.

Inspection & Rejection

The goods and services furnished are exactly as specified in the PO. They are free from all defects in design, workmanship and materials. The goods and services are subject to inspection and test by the County of Lambton at any time and place. If the goods and services furnished are found to be defective, the County of Lambton may reject them, or require Supplier to correct them without charge, or require a reduction in price which is equitable under the circumstances. If Supplier is unable or refuses to correct such items within a time deemed reasonable by the County of Lambton, the County of Lambton may terminate this PO in whole or in part. Supplier bears all risks as to rejected goods and services. Supplier reimburses the County of Lambton for all transportation costs, other related costs incurred, and overpayments in respect of the neglected goods and services.

Change

The County of Lambton may make changes to this PO including to drawings and specifications for specially manufactured goods, place of delivery, by giving notice to Supplier. If such changes affect the cost of or the time required for performance of this PO, an equitable adjustment in the price or date of delivery or both will be made. No change by Supplier is allowed without written approval of the County of Lambton. Any claim of Supplier for an adjustment under this Article must be made in writing within thirty (30) days from the date of receipt by Supplier of notification of such change. Nothing in this Article excuses Supplier from delivering the goods and services described in this PO.

Maintenance & Operation

The Supplier will provide to the County of Lambton instructions for installation, operation, maintenance and repair of the goods.

Warranty

Supplier warrants to the County of Lambton that goods supplied under this PO are free from defects in material, workmanship and design, suitable for the purposes intended implied, in compliance with all applicable specifications and free from liens or encumbrance on title. All services are performed in accordance with current, sound and generally accepted industry practices by qualified personnel trained and experienced in the appropriate fields.

Confidentiality

In the performance of the services, the Supplier and its subcontractors, if any, may have access to confidential information (hereinafter referred to as the "Confidential Information") which the County of Lambton must protect from disclosure pursuant to the Act respecting access to documents held by Public Bodies and the protection of personal information . The supplier undertakes to hold all of the Confidential Information it receives in strict confidence and neither to disclose nor release in any manner such Confidential Information to any third party nor to use such Confidential Information for any other purpose than the one for which the County of Lambton has disclosed same; to disclose Confidential Information only to those of its employees or agents who need to know such Confidential Information for the said purpose. The Supplier warrants that such employees or subcontractors are obligated to and will hold Confidential Information in strict confidence and to take all reasonable measures to ensure that confidentiality is respected. The Supplier shall indemnify and hold harmless the County of Lambton, its officers, directors and employees from and against any and all liabilities, claims, suits, demands, disputes, recourses, damages and expenses including, without limitation, including reasonable legal fees arising from any and all claims in respect of, or resulting from, the use or the disclosure of Confidential Information by the Supplier, its employees or subcontractors.

Indemnification

Except for damages caused by the negligence of the County of Lambton, Supplier shall defend, indemnify and hold the County of Lambton harmless from all claims, actions, demands, loss and cases of action arising from injury, including death, to any person, or damage to any property, when such injury or damage results in whole or in part from the acts or omissions of Supplier.

Insurance

Supplier and any Subcontractor used by Supplier in connection with this PO carry Comprehensive General Liability and adequate Comprehensive Automobile Liability Insurance. At the County of Lambton's request, Supplier provides to the County of Lambton certificates from Supplier's insurers showing that such coverage is in effect and agreeing to give the County of Lambton thirty (30) days' prior notice of cancellation of the coverage. The County of Lambton may require minimum liability coverage depending on circumstances.

Default

A party is in default of its obligations under this PO if any of the following events occur, namely:

1. such party is adjudged bankrupt or insolvent by a court of competent jurisdiction, or otherwise becomes insolvent, as evidenced by its inability to pay its debts generally as and when they become due; or
2. such party is in default of its obligations hereunder and fails to cure such default within thirty days of written notice from the other party, or if such default cannot be cured within thirty days, within such longer period as may be reasonable, provided the defaulting party commences promptly and diligently proceeds with curing the default. Upon the occurrence of any of the above events, the party not in default may, by written notice to the defaulting party, terminate this PO without prejudice to any other right or remedy available to it at law and without liability for such termination. Neither the Supplier nor the County of Lambton shall be liable to the other for indirect damages, for loss of profit or for damages arising from loss of use or production.

Termination

This PO may be terminated or suspended by the County of Lambton in whole or in part. The County of Lambton then delivers to the Supplier a written notice specifying the extent to which performance and/or the deliveries of goods and services under this PO is terminated and/or suspended and the date upon which such action shall become effective. In the event of such action, the County of Lambton shall pay Supplier for the goods and services satisfactorily provided to the effective date of termination or suspension. In this case, Supplier may submit a proposal to the County of Lambton for equitable increase in the prices to account for costs of demobilization and direct termination expenses. The termination of this PO shall discharge any further obligations of either party.

Force Majeure

Supplier shall not be liable for default or delay due to causes beyond Supplier's reasonable control and without fault or negligence on the part of Supplier. The Supplier gives the County of Lambton prompt notice in writing when any such cause appears likely to delay deliveries and/or performances of services and takes appropriate action to avoid or minimize such delay. If any such default or delay threatens to impair Supplier's ability to meet delivery requirements for its material, supplies and services, the County of Lambton shall have the right, without any liability to Supplier, to cancel the portion or portions of this PO so affected. The County of Lambton shall not be liable for default or delay in the performance of its obligations due to cause beyond its reasonable control.

Governing Law

This PO shall be governed by the laws of the Province of Ontario.